Government Industry
NIST-Aligned Data Destruction for State and Local Government
Witnessed destruction of hard drives, SSDs, and backup tapes for state agencies, counties, and municipal IT. Methods follow NIST SP 800-88 r1. Certificate of Destruction in 24 hours, designed to satisfy IRS Pub 1075 and state breach-notification statutes.
How State and Local Agencies Document Destruction for Public Audit
State and local government data destruction satisfies a public-records audit standard. State auditors, inspector general offices, and state legislative oversight committees review IT disposal records as part of routine performance audits.
The dominant federal control referenced by state CIO offices is NIST SP 800-88 r1, and agencies that handle federal tax information (FTI) must also conform to IRS Publication 1075 Section 9.4 for media destruction.
Three constraints make government destruction unique. First, FTI-handling agencies must use destruction methods explicitly listed in IRS Pub 1075, shredding to specified particle sizes, degaussing to specified field strengths, or both in series for hybrid media. Second, public records laws (state-by-state) often require retention of destruction documentation for 3 to 10 years; Data Destruction Inc. retains every Certificate of Destruction for 10 years to satisfy the longest state retention window. Third, public-procurement rules require itemized invoicing and serialized asset tracking; every job produces an inventory reconciled to the agency’s fixed-asset register.
Every job produces a Certificate of Destruction, a serialized chain-of-custody log per asset tag, and a destruction-method record that maps to NIST 800-88 r1 categories; the documentation package that satisfies state auditor, IRS Pub 1075 reviewer, and public-records-request workflows.
Regulations Your Business Must Follow
NIST SP 800-88 r1 Guidelines for Media Sanitization
IRS Publication 1075 Section 9.4 Media Sanitization
State Breach Notification Laws 50-state coverage
State Public Records Retention State-specific schedules
CJIS Security Policy (where applicable) Section 5.8 Media Protection
What Government Buyers Face — and How We Solve It
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Our state auditor reviews IT disposal records as part of every audit cycle.
Every Certificate of Destruction is formatted with the line items state auditors expect: asset tag, serial number, destruction method (NIST 800-88 r1 category), date and time, witness name and signature, and chain-of-custody reference.
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FTI-handling agencies must follow IRS Pub 1075 destruction methods.
Our shredding to ≤25 mm (HDD) and ≤2 mm (SSD), plus degaussing-plus-shred for backup tape, are the methods listed in IRS Pub 1075 §9.4.7 for FTI destruction. The method used per asset is recorded on the Certificate.
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Some assets are still on the active asset register at disposal time.
We reconcile the destruction inventory against your fixed-asset register before destruction. Each destroyed asset receives a unique chain-of-custody reference that you can post to your asset management system to mark the asset as disposed.
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We can't ship server-room drives off-site without security escort.
On-site mobile destruction at your data center or operations facility. Drives are destroyed in your secured loading dock or IT room before leaving the premises, with named-witness signatures from your IT security officer.
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Our public-records request workflow needs destruction records available for years.
Every Certificate of Destruction is retained for 10 years — the longest window across any state public-records statute. Records are re-available on request throughout the retention period for public-records, FOIA, or open-records inquiries.
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CJIS data must be destroyed under a separate documented method.
Criminal justice information assets are flagged separately on the chain-of-custody log. The destruction method conforms to CJIS Security Policy §5.8.3, and the Certificate of Destruction includes a CJIS conformance note when CJIS assets are present.
Audit Documentation You Receive
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Certificate of Destruction
Per-job audit document with chain-of-custody log, destruction methods used, witness signatures, and regulation references. Issued by Data Destruction Inc. within 24 hours.
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Chain of Custody Log
Tracks each piece of media from pickup through destruction with timestamps and named handler signatures. Required for audit defense.
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Serialized Inventory
Asset-by-asset inventory with serial numbers, manufacturer, model, and asset tag for every destroyed drive. Reconciled against the pickup manifest before destruction.
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Witness Signatures
Named-witness verification with printed names, signatures, dates, and times. Customer-witnessed at your facility or independent third-party witnessed at our destruction facility.
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Insurance Certificate (on request)
General liability and cyber liability coverage information for your records, audit team, or insurance broker.
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State Auditor Reconciliation Report
Per-job reconciliation document that ties destroyed assets back to the agency's fixed-asset register entries, formatted for state auditor and inspector general review.
Certificate of Destruction
Issued by Data Destruction Inc. within 24 hours of destruction
Frequently Asked Questions
Do you sign a non-disclosure agreement or contract before pickup?
What does the Certificate of Destruction include for Government audits?
Can a government client witness the destruction?
What destruction methods do you use for government media?
Do you conform to IRS Pub 1075 §9.4 for FTI destruction?
Can you handle a multi-agency consolidation or data-center decommissioning?
How does your process satisfy a state legislative performance audit?
Do you provide separate documentation for CJIS-controlled assets?
Ready to destroy government data securely?
Bonded · Insured · 24-Hour Certificate of Destruction · Methods follow NIST SP 800-88 r1